MyOrchestrator

Orchestrate document processes from creation to signature and archiving with full traceability, compliance and operational control.

Putting an end to document chaos without adding complexity

In many organizations, critical document-driven processes still rely on fragmented tools and manual steps: emails, PDFs, Word files, spreadsheets and ad-hoc approvals.

This results in:

  • uncontrolled document versions
  • human errors and rework
  • lack of visibility and accountability
  • compliance risks
  • significant time loss for operational teams

In a context of business growth, increasing regulatory pressure (NIS2, eIDAS, DORA, audit requirements) and operational overload, document chaos becomes a real business risk.

MyOrchestrator addresses this challenge by structuring and automating the entire document lifecycle without heavy BPM projects or rigid tools.

What is MyOrchestrator?

MyOrchestrator is the document workflow orchestration module of SmartDigiDocs.
It enables organizations to define, manage and execute end-to-end document workflows in the cloud, with the document at the core of the process.

Unlike traditional BPM platforms, MyOrchestrator is pragmatic, document-centric and designed for real operational use. It is easy to adopt by business teams and fully integrated with Microsoft 365 and existing systems.

It is not a generic process engine, but the orchestration layer that structures and secures document workflows.

From document generation to full document orchestration

For years, SmartDigiDocs has been recognized for its expertise in intelligent document generation. However, once documents were generated, organizations still had to manage collaboration, validation, signature, archiving and integrations manually or through custom developments.

With the rise of collaborative work in Microsoft 365, electronic signatures, cloud-to-cloud integrations and API-driven ecosystems, it became essential to orchestrate the full document lifecycle.

This is precisely the role of MyOrchestrator.

    Define clear and controlled document workflows

    With MyOrchestrator, each document process is clearly defined and governed.

    For every workflow (HR contract, customer contract, official communication, compliance document), you can specify:

    • which data is used
    • which documents are generated
    • who can edit, review, approve or sign
    • which steps are mandatory
    • which external systems are triggered

    This ensures consistency, accountability and compliance by design.

    certification Dora pour SmartDigiDocs et Contraste Europe

    Who MyOrchestrator is built for ?

    MyOrchestrator is designed for organizations where documents are critical to operations, compliance and business continuity.

    It supports:

    • Operations managers who need visibility, control and speed in document-driven processes

    • Compliance & risk officers who require traceability, auditability and regulatory alignment

    • Legal teams managing contracts, approvals and sensitive documentation

    • IT managers looking for a secure, low-code orchestration layer that integrates with existing systems

    Typical organizations
    Mid-sized and growing companies with 200 to 5,000 employees

    Key industries
    Finance, insurance, legal services, real estate and other regulated environments.

    Orchestrating the full document lifecycle

    1. Process initiation
    • manual start or API trigger
    • data dynamically transmitted, completed or corrected
    • documents retrieved from APIs or SharePoint
    1. Document generation
    • documents and emails generated from intelligent templates
    • strict respect of corporate identity and compliance rules
    1. Collaboration and editing
    • editing directly in Microsoft 365 or via Word plugin
    • insertion of clauses, fragments and dynamic content
    • full track changes support
    1. Validation and approval
    • approvals by predefined roles
    • justification and traceability of changes
    1. Finalization
    • automatic cleanup of comments and revision marks
    • document bundling (contract, terms & conditions)
    1. Signature, archiving and distribution
    • integrated electronic signature
    • compliant long-term archiving
    • distribution via email, print or API to other systems

    Built-in traceability, compliance and security

     

    MyOrchestrator is designed to meet modern compliance and audit requirements by default.

     

    • full audit trail: who did what, when and why
    • native auditability across the entire workflow
    • regulatory compliance:
      • NIS2
      • eIDAS
      • DORA
      • European Accessibility Act (EAA)
    • enterprise-grade cloud security
    • authentication via Microsoft 365 (no separate user management)

    An open document ecosystem, not a standalone tool

      MyOrchestrator acts as a document backbone, orchestrating best-of-breed solutions into a single coherent workflow.

      Integrated partners include:

      • eIDAS-compliant archiving: Docbyte
      • document management & invoicing: Arco Information
      • contract lifecycle management: Birdseye
      • electronic signature:
        • Nitro Software
        • Dioss Smart Solutions
      • customer communication management: Eclipse Group

      You choose your partners.
      MyOrchestrator guarantees seamless integration.

      Immediate and measurable business value

      For operations managers, legal teams and executives, MyOrchestrator delivers immediate and tangible value. It drastically reduces email exchanges and scattered files, while significantly lowering the risk of document errors and losses. Teams gain real-time visibility into the status of document-driven processes, improving coordination and decision-making across the organization.

      Thanks to its seamless integration with familiar tools such as Microsoft Word, Microsoft 365 and SharePoint, user adoption is rapid and natural. Organizations also benefit from a fast return on investment, with proof-of-concept projects delivered in just a few days and near-immediate deployment into production. Finally, MyOrchestrator avoids rigid technological lock-in by relying on open standards, ensuring long-term flexibility and scalability.

      MyOrchestrator: a new milestone for SmartDigiDocs

      With MyOrchestrator, Contraste Europe takes SmartDigiDocs one step further by turning document generation into a true, end-to-end business process. Documents move forward seamlessly across the organization, without friction or manual handovers. Compliance and traceability are embedded natively at every step, ensuring full control and auditability by design. As a result, teams work faster, with greater confidence and significantly fewer operational risks.

      MyOrchestrator transforms document management into an intelligent, open and results-driven document ecosystem.