Keep control over your document processes with a flexible technology ecosystem
Digital sovereignty is becoming an increasingly important consideration for European organisations.
Data location is part of the equation, but sovereignty goes further than choosing where information is hosted. Organisations also need to consider the technologies used throughout their business processes and the dependencies these technologies may create.
Document processes are no exception.
From template creation and document generation to review, validation and distribution, organisations often rely on several software components. When these processes depend exclusively on proprietary technologies from a limited number of vendors, achieving greater technological sovereignty can become difficult.
SmartDigiDocs provides organisations with the flexibility to build document processes that match their own IT strategy, including environments where European or open-source alternatives are preferred.
Sovereignty goes beyond cloud hosting
Moving applications and data to a sovereign cloud environment is an important step towards greater control over information.
But hosting alone does not eliminate technological dependencies.
Consider a typical document process. An organisation may use one technology to design templates, another to generate documents, Microsoft Word to edit them and Adobe technology to view or process PDFs.
Even when the application itself is hosted in Europe, several critical steps may therefore still depend on technologies from US-based vendors.
For organisations with strict sovereignty requirements, particularly in the public sector and other highly regulated environments, this broader technology ecosystem matters.
SmartDigiDocs makes it possible to reduce these dependencies without compromising the automation of document processes.
Generate documents without depending on Microsoft Office
SmartDigiDocs supports document generation using LibreOffice, providing an alternative for organisations that do not want their document generation infrastructure to depend on Microsoft Office.
Templates and structured business data can be transformed into professional documents while keeping the generation process within an environment aligned with the organisation’s technology strategy.
This is particularly relevant for organisations adopting open-source technologies or implementing policies designed to reduce vendor dependency.
At the same time, SmartDigiDocs does not impose one single ecosystem. Organisations that already rely on Microsoft technologies can continue to use them where appropriate.
The objective is not to replace one mandatory technology with another, but to provide choice.
Work with documents directly in MyOrchestrator
Technological independence also extends beyond document generation.
Documents are often part of a larger process: they need to be reviewed, validated, enriched, approved or prepared for the next step in a workflow.
With MyOrchestrator, SmartDigiDocs can orchestrate these document-driven processes from one environment.
Through the integration of ONLYOFFICE, users can work with documents directly within MyOrchestrator, providing an alternative to workflows that would otherwise rely on Microsoft Word or Adobe technologies.
For example, a generated document can enter a validation workflow, be made available to the appropriate user and be reviewed directly within the SmartDigiDocs process.
This keeps the document and its associated business process closely connected while reducing the need to move between different external applications.
From structured data to controlled documents
Sovereignty should not come at the expense of automation or governance.
SmartDigiDocs uses structured business data to generate documents and drive document processes. Information coming from ERP, CRM, HR or other business applications can be combined with predefined templates, business rules and workflow logic.
This allows organisations to maintain control over how documents are created and processed, regardless of the technology choices made for individual components.
The result is a document environment in which data, templates, business rules and workflows remain centrally governed.
Freedom of choice instead of vendor lock-in
There is no single definition of digital sovereignty that applies to every organisation.
For some, data residency is the primary concern. For others, it means adopting open-source technologies, limiting dependency on non-European vendors or ensuring that critical business processes can continue independently of a particular technology provider.
SmartDigiDocs is designed to accommodate these different strategies.
Organisations can combine the technologies that best fit their requirements, whether that means using established Microsoft and Adobe solutions or choosing alternatives such as LibreOffice and ONLYOFFICE.
Rather than locking document automation into one technological ecosystem, SmartDigiDocs provides the flexibility to evolve the architecture as requirements change.
Build a document strategy on your terms
Digital sovereignty is ultimately about control and choice.
Organisations should be able to determine where their document processes run, which technologies they depend on and how their information is handled throughout its lifecycle.
By combining flexible deployment options, LibreOffice-based document generation, ONLYOFFICE integration and MyOrchestrator for document process orchestration, SmartDigiDocs helps organisations automate document processes while retaining control over their technological choices.
Want to explore how SmartDigiDocs can support your digital sovereignty strategy?
Contact us to discuss your document automation requirements.